# Meeting Minutes Summarizer

Minutes record everything; you need the decisions and who does what by when. Upload meeting minutes, board minutes or call notes and get exactly that, ready to paste into an email or a ticket.

## Key facts

- Output: decisions → action items (owner — task — deadline) → open questions → next meeting.
- Works on team meeting notes, board and committee minutes, council minutes, project steering notes and call transcripts saved as PDF.
- Copy-ready bullet points for a follow-up email or your task tracker.
- Ask “What did we decide about the budget?” and get the answer with the page.
- Free, no account.

## What the summary covers

- **Date, meeting type and participants** when the minutes state them.
- **Decisions made** — one bullet each, in plain words.
- **Action items** in the format *owner — task — deadline*, so nothing gets lost.
- **Open questions and disagreements** that were not settled.
- **Next meeting** — date and agenda items carried over.

## How to summarize meeting minutes

1. **Upload the minutes PDF** — Exported from your notes tool, a board pack or a scanned paper record.
2. **Keep “Meeting minutes” selected** — Bullet points are preselected for easy copying.
3. **Check the action list** — Make sure each action has an owner and a deadline; ask the document if one is missing.
4. **Send the recap** — Copy the summary into an email or a project ticket.

## Useful questions

- Which decisions were postponed, and why?
- What are my action items? (“What actions are assigned to Maria?”)
- Was the budget approved, and for what amount?
- Who objected to the proposal on page 3?

> **Long minutes to circulate?** — Upload them and send a clean decisions-and-actions recap in a minute.

## Also works for

Public council minutes, association general assemblies, school board minutes and committee reports — handy for journalists, residents and members who want to know what was actually decided.

## Limits

The tool reports what is written. If the minutes do not name an owner or a deadline, the summary says so instead of inventing one. For audio or video recordings, transcribe them first and save the transcript as PDF.

## FAQ

### Can it summarize a meeting transcript?

Yes, if the transcript is a PDF. Long transcripts are read in parts and merged, so the whole meeting is covered.

### Can it produce action items per person?

Ask in the Q&A tab: “List action items grouped by owner.” The answer cites the pages where each action appears.

### Does it work for board minutes with annexes?

Yes. Up to 300 pages, annexes included. Ask specifically about an annex if you need its details.

### Can I translate the recap for an international team?

Choose an output language — the recap can be written in any of 20 languages.

### Are confidential minutes stored?

The PDF is deleted after extraction; the text is deleted after 60 minutes and never used for AI training.

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Source: https://pdf-summarize.com/tools/summarize-meeting-minutes — PDF Summarizer (free PDF summarizer, Q&A with page citations, OCR, REST API). Site overview: https://pdf-summarize.com/llms.txt